Overall purpose of the job:
To support the funding and programmatic advocacy work of Plan EU Office by sharing information and supporting coordination among Plan Offices on EU funding related issues and raising Plan’s profile and visibility towards the EU institutions.
Responsible for:Supporting the implementation of the grants work plan
Reporting to: EU Funding Manager
Duration: 6 months (24 March – 19 September 2014)
Based in: Brussels, Plan EU Office
Status: Full-time (5 days per week)
Salary: +/- 750 euros/month
Deadline for application: Friday, 21 February 2014
Interviews: Monday 3 and Tuesday 4 March 2014
General Description of Tasks and responsibilities:
Under the supervision of the EU Funding Manager and in collaboration with the EU Funding Officer to:
Identify EU Funding opportunities and share with Plan entities relevant information on EU Funding:
Check on a daily basis for any new EC calls for proposals;
Analyse EC’s Annual Action Plans and thematic programmes;
Inform Plan’s Country Offices about upcoming funding opportunities;
Write articles for the monthly Plan EU internal newsletters and EC grants updates;
Assist in the follow-up of information requested to/from Plan’s Country and National Offices regarding EC funding issues;
Maintain Plan’s Intranet and server updated.
Support the development of internal processes and tools at grants acquisition and implementation stages:
Support in the elaboration of tools for internal coordination, information sharing and quality control of the proposals submitted to the EC
Support in the revision of proposals submitted by Plan offices to the EC
Draft briefing notes on EC compliance for Plan’s Country Offices
Support the EU Funding Officer in the preparation of internal trainings around EC grants:
Support the organisation of trainings and ensure the coordination with Plan’s Regional Offices.
Support the preparation of online courses and webinars.
Support the development of training packages
Outreach and Networking
Represent Plan at meetings with the European Institutions as well as within civil society networks.
Support Plan staff when visiting the Brussels office for EC grants and advocacy reasons.
Skill Requirements for the Traineeship
A university degree or equivalent experience in human rights, political science, international development or any other specific field relevant to Plan’s work;
A good understanding of the functioning of the European Union and development policy, particularly relating to child rights and gender equality;
Previous experience in a related field (EU institutions, NGOs etc) an advantage;
A very good command of both written and spoken English. A good knowledge of French is an advantage. The understanding of Spanish and/or Portuguese is considered an asset;
Have a valid work permit for Belgium;
Team spirit and willingness to work in a multicultural team;
Able to communicate effectively and to collaborate with colleagues in all the regions where Plan works, in a multi-cultural environment
Good organisational skills, with the ability to work to a high standard, manage stress while prioritising multiple tasks and meeting deadlines;
Fully computer literate; skilled and confident user of office applications such as MS Word, Excel, PowerPoint, e-mail and calendar applications. Familiarity with other software (such as Publisher, Photoshop and InDesign) an asset.
How to apply:
If you meet the skills requirements above and are interested in applying for this position, please send your CV and letter of motivation to firstname.lastname@example.org with “Application: Funding Trainee” in the subject. Deadline for applications is 21st February 2014 at 6pm Brussels time. All applications received after the deadline will not be reviewed.
Please note that only shortlisted candidates will be contacted.
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